Network Synergy Blog

Get Rid of Those Filing Cabinets with Document Management

Get Rid of Those Filing Cabinets with Document Management

The file cabinet. It may be a staple of the office, but boy can they be a pain in the neck. Every file needs to be printed and collated only to be filed in a dingy file cabinet with the off chance that it will ever be needed again. For businesses that have a lot of paper filed away, a document management system can go a long way toward modernizing your organization, and providing a access-controlled database where you can find any file in seconds.

What is a Document Management System?
The document management system (DMS) is a relatively new concept that takes all the paper files that you’ve accumulated (or would accumulate) and scans them into a database that is secure and accessible from anywhere. In essence, it is an enormous electronic filing cabinet. A DMS can be hosted in the cloud or in your server room and, depending on your needs, can integrate with your current software to provide astounding ease of use.

Why Would I Need One?
To get rid of the file cabinets, the paper files, the printing costs. Name a reason. Imagine replacing that dark room near the bathroom where you keep all the paper files with your phone. You can search, send, receive, alter, and file any document your organization creates. With every file at your fingertips, you can cut down on several redundant costs, while boosting the efficient movement of data.

Go Paperless
Many businesses have seen just how much faster it is to tap out a search query on a mobile device or Internet-attached computer than it is to go through a file folder. Going paperless does several things for your company. Not only do you cut out the paper, ink, and printer maintenance costs that are typically not inconsequential, but you also gain the ability to access, edit, and save any document in your database, speeding up business, and keeping everything organized inside a familiar user interface.

If a disaster were to hit a business that still stores its most important files in file cabinets, that business wouldn’t likely be in business much longer. With a comprehensive document management system, you will be able to backup every file that your organization keeps, allowing you to come through disaster intact.

Going paperless also allows your organization to reduce its carbon footprint. Using loads of paper is wasteful and its manufacture contributes to major environmental problems such as air and water pollution and deforestation. In the United States four million tons of office paper is simply discarded, so by shifting to a paperless office strategy, you are doing your part to protect the environment.

If you would like more information about implementing a document management system, or if you are interested in improving your organization’s technology in any way, contact the IT professionals at Network Synergy today at 203.261.2201.

Managing Your Software Requires Three Actions
Tech Term: Bits and Bytes
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Friday, August 17, 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab

QR-Code dieser Seite

Sign Up

  • First Name *
  • Last Name *

      Blog Categories

      BDR Thank You Physical Security Management Chrome Upgrades Motion sickness Google Wallet Entrepreneur Computer Accessories Android Crowdfunding Social Engineering Unified Threat Management SaaS Law Enforcement Information Technology Vulnerability Cybercrime Undo Wireless Computers Upgrade Assessment Automation Google Drive Computer Deep Learning WPA3 Fun Black Friday Tracking Innovation Legal Microsoft Office Internet Exlporer Education IT budget Miscellaneous Training Redundancy Excel IT Management Telephony Going Green Permissions Uninterrupted Power Supply Managing Stress Legislation Secruity Technology Cookies User Error VoIP Black Market Avoiding Downtime Staff Meetings Print Server Heating/Cooling Consumers Macro Hackers Fax Server Microsoft Excel History Humor Virtual Private Network Maintenance Utility Computing Ransomware Business Growth Bluetooth Healthcare CrashOverride Electronic Medical Records Travel Hiring/Firing Asset Tracking Writing Web Server Leadership Cleaning Applications Settings Inbound Marketing Save Money Windows 8.1 Update Techology Technology Laws Business Best Available Staffing Value Taxes communications VPN IT Consulting IT Solutions Emoji Outlook Remote Computing Facebook Machine Learning Statistics Computing Infrastructure Software as a Service Gmail Geography Paperless Office Employer-Employee Relationship Mobile Device Recycling Enterprise Resource Planning Remote Monitoring and Management Productivity Trainging Cyber Monday Skype Supercomputer Hardware Competition Tablet Content Filtering User Tips Privacy Point of Sale Chatbots Enterprise Content Management Remote Workers Data Backup Tip of the Work Augmented Reality MSP LinkedIn Robot Company Culture Current Events Antivirus Private Cloud Digital Holiday Connectivity Vulnerabilities Tutorials Programming Cooperation Star Wars SharePoint Data Breach Trending Cost Management Time Management Spyware Smart Tech How To Google Calendar Mobile Data Error Tech Support Identities Backup Cache Hacks Mobile Security Windows Scary Stories Typing Smartphones Streaming Media Webinar Telephone Systems Botnet 3D Bring Your Own Device Break Fix Cabling USB Corporate Profile Software Chromebook Digital Signature Best Practice How To Business Continuity Screen Reader Mouse Managed IT Save Time Business Management Artificial Intelligence Business Intelligence Solid State Drive Data Loss Collaboration PC Care Troubleshooting Firefox Proactive IT Cables Knowledge Address Marketing Hotspot Managed Service Flexibility Public Cloud Mobile Devices Law Firm IT Webcam Administration Buisness Tip of the Week 3D Printing Cameras PDF LiFi Website Gaming Console Productivity Patch Management Google Analytics Cloud Workplace Tips Multi-Factor Security Mobility PowerPoint Virtual Desktop Intranet Virtual Reality Laptop Big Data Refrigeration Encryption Samsung Crowdsourcing Lenovo Development Two-factor Authentication Small Business Disaster Recovery Automobile IoT eWaste Network Windows 8 Work/Life Balance Windows 10 Employee-Employer Relationship Cryptocurrency Microsoft Customer Relationship Management Government Alt Codes Mobile Computing People Monitors Best Practices Mobile Technology Malware Unified Communications Office Technology Tips Passwords CIO Gadgets Migration User Infrastructure Mobile Server Analyitcs Efficiency Document Management Computer Repair Specifications The Internet of Things Virtualization Hard Drive YouTube GPS Wearable Technology Notifications Hacker IT service WiFi Motherboard Money Apple Distributed Denial of Service Managed IT Services Digital Payment Files Charger Printing Search Scheduling IP Address Net Neutrality Safety Saving Money Piracy Environment Unified Threat Management Fraud Social Networking Scam Recovery Data Recovery Spam Computer Care IT Consultant Hacking Sync Identity Social Media Google Maps Smartphone Networking Nanotechnology Servers Monitoring iPhone Comparison Relocation Compliance Work Station Business Technology Remote Monitoring Congratulations Disaster Halloween Touchscreen Mail Merge Politics Personal Information Office 365 Hosted Solution Sports Administrator Mirgation Language Drones Risk Management Hard Disk Drive Phone System Fleet Tracking Debate Users Server Management Data Management Proactive Lithium-ion Battery Internet BYOD Browser Smart Technology Hosted Solutions Security Social Hard Drives Mobile Office Managed IT services Downloads Wireless Technology Phishing Consultation Retail HIPAA Running Cable Business Computing Co-managed IT Email Help Desk 5G Domains Firewall Presentation Remote Support IT Support Bandwidth Memory Network Congestion IT Technicians Display Network Security App IT Services Business Owner Backups Information Alerts Modem Processors Project Management Managed IT Service Start Menu Bitcoin Data storage eBay Customer Service Blockchain Licensing Internet of Things Apps Documents Access Control Public Speaking Alert Online Currency Service-based Business Operating System Identity Theft Storage Dark Web Network Management IBM Text Messaging Battery Mobile Device Management CCTV Tip of the week High-Speed Internet IT Support Quick Tips Conferencing Twitter Food File Sharing Logs Software Tips Password Virus Websites Cloud Computing Word Experience Saving Time Health Disaster Resistance Google Windows 10 Cybersecurity Regulation Outsourced IT Video Surveillance Wires Office Tips Data Security End of Support Managed Service Provider Unsupported Software Application Budget Regulations Wi-Fi Downtime Google Docs Router Data Cortana OneNote Communication Superfish G Suite Operations Vendor Management Computing Printer Tech Term Shortcut Gadget Data Warehousing

      Latest Blogs

      Every business has some sort of management tasks that requires foresight, and staying up on them can keep headache-inducing situations from constantly causing downtime and costing ...

      Latest News

      Our Site Has Launched!

      flag

      Welcome to Our New Site!
      We are proud to announce the unveiling of our new website at Network Synergy!

      Read more ...

      Contact Us

      Learn more about what Network Synergy can do for your business.

      callphone

      Call us today    203.261.2201

      Fax Number :    203-261-2935

      126 Monroe Turnpike
      Trumbull, Connecticut 06611

      facebook twitter linkedin #youtube